SERVICES
Tax-reporting operations coordinated around approved tax advice and source data.
Tax-reporting operations coordinated around approved tax advice and source data through a controlled, source-linked workflow.
Overview
Tax reporting coordination organises data, deadlines, provider requests and evidence needed for tax filings/reporting processes without Kelton providing tax advice.
Below FATCA/CRS / Regulatory & Compliance and relevant entity workflows.
Why it matters
Tax providers often need data from funds, entities, investors and administrators, while operational teams struggle to assemble it consistently.
Common operating challenges
- Tax data requests arrive ad hoc.
- Entity/investor data inconsistent.
- Deadlines not centrally tracked.
- Advice and operational data changes not synchronised.
What we deliver
| Capability | What it covers |
|---|---|
| Calendar | Track filing/reporting deadlines based on adviser instruction. |
| Data pack | Assemble source information. |
| Provider workflow | Track adviser/accountant requests. |
| Evidence | Retain final data, queries and outputs. |
Our role can be configured around a defined operating mandate: a recurring managed service, a technology-enabled client workflow, or a co-sourced model in which execution and review are split between Kelton, the client and appointed providers.
Inputs, workflow and outputs
Typical inputs
- Tax adviser request list
- Fund/entity accounting data
- Investor/tax data
- Prior filing evidence
Controlled workflow
| Step | Activity | What happens |
|---|---|---|
| 1 | Scope | Receive authorised requirement. |
| 2 | Collect | Assemble data. |
| 3 | Validate | Check completeness/consistency. |
| 4 | Hand off | Deliver to tax adviser/provider. |
| 5 | Resolve | Track queries. |
| 6 | Archive | Retain approved evidence. |
Typical outputs
- Tax reporting data pack
- Request tracker
- Exception list
- Submission/evidence archive
Controls and review
The workflow is designed so that automation does not obscure responsibility. Routine processing can be standardised; exceptions, material judgements and formal approvals remain visible and attributable.
- No tax interpretation by Kelton.
- Authorised adviser instructions retained.
- Source lineage.
Responsibility boundary
Kelton coordinates tax-reporting operations only; tax advice, classification and filing responsibility remain with qualified advisers/client.
Technology & expertise
Our operating model combines specialist knowledge with controlled technology. Domain experts define the rules, review logic and exception criteria; the technology layer makes the workflow repeatable, traceable and scalable.
Technology
- Reporting calendar.
- Data aggregation.
- Evidence workflow.
Expertise
- Fund/entity data coordination.
- FATCA/CRS operations.
Expert knowledge is converted into controlled rules, SOPs, checklists, validation tests and exception criteria so that the operating standard is embedded in the workflow rather than dependent on one individual.
Delivery models
| Model | How it works |
|---|---|
| Managed Operations | We execute the agreed recurring workflow. Client and appointed-provider approvals remain explicit. |
| Technology Enablement | We implement the data, workflow and control layer for the client team to operate. |
| Hybrid / Co-sourced | Execution and review are shared through a documented responsibility and escalation model. |
| Transition & Implementation | We mobilise the workflow during a launch, provider change or target-operating-model transition. |
Frequently asked questions
Does Kelton prepare tax advice?
No. It organises the operating/data workflow around authorised advisers.
Why separate this from FATCA/CRS?
FATCA/CRS is a specific tax-transparency regime; other tax filings/reporting use different data and advisers.
Discuss Tax Reporting Coordination
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.