SERVICES
Regulatory reporting organised as a recurring data and evidence process.
Map obligations, source data, transformations, exceptions, reviews and filing-support outputs rather than rebuilding each return from scratch.
Overview
Regulatory reporting operations coordinates the recurring collection, transformation, validation and review of information required for manager- or fund-level regulatory returns. Examples may include AIFMD/Annex IV, Form PF and jurisdiction-specific reports depending on the manager, fund and distribution footprint.
It sits between authorised compliance interpretation and operational data. The formal obligation must be determined by authorised professionals; operations must then produce complete, traceable data on time.
Why it matters
Returns are often built manually across administrator, risk, portfolio and investor systems. Changes in rules or definitions create risk if field mapping, lineage and version control are weak.
Common operating challenges
- No central reporting obligation/calendar.
- Regulatory definitions differ from internal/system definitions.
- Data assembled manually each period.
- Exceptions discovered close to deadline.
- Prior filing logic and evidence difficult to reproduce.
What we deliver
| Capability | What it covers |
|---|---|
| Obligation inventory support | Maintain reporting population/calendar based on authorised interpretation. |
| Field/source mapping | Map required fields to approved systems. |
| Calculation/transformation | Apply documented reporting logic. |
| Validation | Check completeness, thresholds, consistency and prior-period movements. |
| Review workflow | Route material exceptions to specialists/compliance. |
| Filing-support package | Prepare controlled dataset, checklist and evidence. |
Our role can be configured around a defined operating mandate: a recurring managed service, a technology-enabled client workflow, or a co-sourced model in which execution and review are split between Kelton, the client and appointed providers.
Inputs, workflow and outputs
Typical inputs
- Current regulatory template/taxonomy
- Fund/entity/adviser data
- Portfolio/exposure data
- Investor data where relevant
- Prior filings
- Administrator/risk reports
- Authorised compliance instructions
Controlled workflow
| Step | Activity | What happens |
|---|---|---|
| 1 | Scope | Confirm reporting population and period. |
| 2 | Collect | Ingest approved data sources. |
| 3 | Map / calculate | Apply definitions and transformations. |
| 4 | Validate | Run quality and cross-field checks. |
| 5 | Review | Investigate movements and exceptions. |
| 6 | Prepare output | Produce filing-support file/evidence. |
| 7 | Archive | Retain source lineage and final submission evidence. |
Typical outputs
- Regulatory calendar
- Field-to-source mapping
- Draft regulatory dataset
- Validation/exception report
- Review checklist
- Filing-support evidence pack
Controls and review
The workflow is designed so that automation does not obscure responsibility. Routine processing can be standardised; exceptions, material judgements and formal approvals remain visible and attributable.
- Reporting-year/rule version control.
- Field-level lineage.
- Prior-period movement/reasonableness checks.
- Authorised review before hand-off.
- No legal interpretation embedded without approved source.
Responsibility boundary
We support regulatory-reporting operations and technology. Formal applicability, legal/regulatory interpretation, certification and filing responsibility remain with the client and authorised advisers/providers.
Technology & expertise
Our operating model combines specialist knowledge with controlled technology. Domain experts define the rules, review logic and exception criteria; the technology layer makes the workflow repeatable, traceable and scalable.
Technology
- Field mapping and data pipeline.
- Rules/validation engine.
- Regulatory calendar.
- Exception workflow.
- Versioned reporting logic/evidence.
Expertise
- Regulatory data operations.
- AIFMD/Form PF workflow knowledge.
- Portfolio/fund data mapping.
- Specialist review and regression testing after rule changes.
Expert knowledge is converted into controlled rules, SOPs, checklists, validation tests and exception criteria so that the operating standard is embedded in the workflow rather than dependent on one individual.
Delivery models
| Model | How it works |
|---|---|
| Managed Operations | We execute the agreed recurring workflow. Client and appointed-provider approvals remain explicit. |
| Technology Enablement | We implement the data, workflow and control layer for the client team to operate. |
| Hybrid / Co-sourced | Execution and review are shared through a documented responsibility and escalation model. |
| Transition & Implementation | We mobilise the workflow during a launch, provider change or target-operating-model transition. |
Frequently asked questions
Which reports can sit under this page?
AIFMD/Annex IV, Form PF and other agreed reports can be linked to specialist pages where Kelton has real capability.
Does Kelton determine whether a filing is required?
No. Formal applicability should come from authorised compliance/legal interpretation.
Why is field lineage important?
Reviewers may need to understand how a reported value was derived and which source/rule produced it.
Discuss Regulatory Reporting
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.