SERVICES
Board and secretarial workflows coordinated around formal appointed roles.
Board and secretarial workflows coordinated around formal appointed roles through a controlled, source-linked workflow.
Overview
This capability coordinates board/committee calendars, packs, minutes/resolution workflow, statutory records and appointed company-secretarial interfaces.
Below Governance and SPV & Entity Services.
Why it matters
Operational teams often need to organise formal governance without themselves holding the statutory CoSec/director role.
Common operating challenges
- Board packs late.
- Actions not followed up.
- Statutory records spread across providers.
- Approval evidence disconnected from transactions.
What we deliver
| Capability | What it covers |
|---|---|
| Meeting coordination | Agenda/pack/action workflow. |
| Resolution support | Prepare data/context for authorised drafting/approval. |
| CoSec interface | Track statutory/provider requests. |
| Record index | Maintain governed document history. |
Our role can be configured around a defined operating mandate: a recurring managed service, a technology-enabled client workflow, or a co-sourced model in which execution and review are split between Kelton, the client and appointed providers.
Inputs, workflow and outputs
Typical inputs
- Board calendar
- Meeting materials
- CoSec requests
- Authority matrix
- Resolutions/minutes
Controlled workflow
| Step | Activity | What happens |
|---|---|---|
| 1 | Schedule | Set meeting/obligation. |
| 2 | Prepare | Collect pack. |
| 3 | Review | Route questions/approval. |
| 4 | Record | Capture authorised outcome. |
| 5 | Follow up | Track actions. |
| 6 | Archive | Link final records. |
Typical outputs
- Board pack index
- Action log
- Resolution/meeting evidence index
- CoSec request tracker
Controls and review
The workflow is designed so that automation does not obscure responsibility. Routine processing can be standardised; exceptions, material judgements and formal approvals remain visible and attributable.
- Formal director/CoSec role explicit.
- Secure board access.
- No final legal drafting without authorised review.
Responsibility boundary
Kelton coordinates workflow; directors, company secretary and counsel retain formal roles.
Technology & expertise
Our operating model combines specialist knowledge with controlled technology. Domain experts define the rules, review logic and exception criteria; the technology layer makes the workflow repeatable, traceable and scalable.
Technology
- Board workflow.
- Document control.
- Action tracking.
Expertise
- Governance operations.
- Provider coordination.
Expert knowledge is converted into controlled rules, SOPs, checklists, validation tests and exception criteria so that the operating standard is embedded in the workflow rather than dependent on one individual.
Delivery models
| Model | How it works |
|---|---|
| Managed Operations | We execute the agreed recurring workflow. Client and appointed-provider approvals remain explicit. |
| Technology Enablement | We implement the data, workflow and control layer for the client team to operate. |
| Hybrid / Co-sourced | Execution and review are shared through a documented responsibility and escalation model. |
| Transition & Implementation | We mobilise the workflow during a launch, provider change or target-operating-model transition. |
Frequently asked questions
Does Kelton act as company secretary?
Not unless formally appointed or qualified. Our scope is coordination and operating support.
Can minutes be AI-drafted?
AI can assist notes/templates, but formal minutes/resolutions require authorised review.
Discuss Board & Secretarial Coordination
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.