Meeting coordination
Coordinate agendas, board packs, review status, decisions and follow-up actions.
FUND FORMATION & CORPORATE SERVICES
Coordinated board and secretarial workflows.
Coordinate meeting calendars, agendas, board packs, resolutions, actions and company-secretarial interfaces while preserving the formal duties of directors and appointed providers.
Overview
This capability coordinates board/committee calendars, packs, minutes/resolution workflow, statutory records and appointed company-secretarial interfaces.
Our capabilities
Resolution support
Prepare data/context for authorised drafting/approval.
CoSec interface
Track company-secretarial and statutory requests across appointed providers and internal owners.
Record index
Maintain a governed, searchable history of meeting and entity records.
Service coverage
Core records
- Board calendar
- Meeting materials
- CoSec requests
- Authority matrix
- Resolutions/minutes
Operating activities
| Step | Activity | What happens |
|---|---|---|
| 1 | Schedule | Set meeting/obligation. |
| 2 | Prepare | Collect pack. |
| 3 | Review | Route questions/approval. |
| 4 | Record | Capture authorised outcome. |
| 5 | Follow up | Track actions. |
| 6 | Archive | Link final records. |
Reporting and oversight
- Board pack index
- Action log
- Resolution/meeting evidence index
- CoSec request tracker
What clients gain
Consistent meeting process
Coordinate agendas, board packs, review status, decisions and follow-up actions.
Traceable resolution support
Prepare data/context for authorised drafting/approval.
Coordinated company-secretarial interface
Track company-secretarial and statutory requests across appointed providers and internal owners.
Searchable records
Maintain a governed, searchable history of meeting and entity records.
Governance and integration
Board & Secretarial Coordination is delivered through defined responsibilities, controlled records and documented review. Material exceptions, judgements and approvals remain visible and attributable throughout the operating process.
- Formal director/CoSec role explicit.
- Secure board access.
- No final legal drafting without authorised review.
Expertise and delivery
Experts behind the service.
Relevant professionals support service design, exception review and delivery governance where specialist judgement is required.
Meet our Experts & ProfessionalsTechnology that supports control.
Controlled data, workflow and review capabilities support consistent execution, transparent oversight and traceable evidence.
Explore Technology & ExpertiseConfigured around your operating model.
Services can be delivered through managed operations, technology enablement, co-sourced delivery or transition support.
See How We WorkFrequently asked questions
Does Kelton act as company secretary?
Not unless formally appointed or qualified. Our scope is coordination and operating support.
Can minutes be AI-drafted?
AI can assist notes/templates, but formal minutes/resolutions require authorised review.
Discuss Board & Secretarial Coordination
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.