Books & records support
Maintain a controlled accounting dataset, mapping and journal-support workflow.
FUND ADMINISTRATION
A consistent operating record for fund accounting.
Books, transactions, expenses, fees and evidence organised so the close is repeatable, reviewable and ready for NAV and reporting.
Overview
Fund accounting brings investment activity, cash, expenses, fees, capital movements and valuation inputs into a consistent financial record supporting NAV, reporting and oversight. Kelton supports the recurring accounting and control activities around that record, either alongside appointed providers or within a defined client operating model. Liquid and private-market portfolios have different close rhythms, but both depend on complete data, reconciled balances and traceable review.
Our capabilities
Transaction accounting
Map investment, cash and capital events into approved accounting treatments.
Fees & accruals
Support management fees, performance fees where relevant, expenses and recurring accrual schedules.
Reconciliation
Connect accounting balances to independent cash, position, transaction and provider records.
Close support
Prepare period-close schedules, exception lists and review evidence.
Administrator oversight
Create targeted manager-side controls over appointed administrator outputs without unnecessarily rebuilding the full ledger.
Service coverage
Core records
- Administrator general ledger / trial balance
- Trade, position and cash records
- Bank, prime-broker and custodian statements
- Fund terms and approved fee schedules
- Expense invoices and accrual schedules
- Approved valuation inputs and accounting policies
Operating activities
| Step | Activity | What happens |
|---|---|---|
| 1 | Ingest | Collect approved accounting and operating sources. |
| 2 | Standardise | Map accounts, entities, currencies, instruments and event types. |
| 3 | Reconcile | Match balances and activity to independent records. |
| 4 | Calculate | Prepare approved fee, accrual and accounting support schedules. |
| 5 | Review exceptions | Route material or judgement-sensitive differences to specialists and authorised owners. |
| 6 | Close & evidence | Publish the approved control pack and retain traceable support. |
Reporting and oversight
- Accounting control pack
- Cash / position / transaction reconciliation reports
- Fee and accrual schedules
- Period-close support schedules
- Journal-support dataset
- Source-linked review and evidence archive
What clients gain
A reliable accounting record
Bring investment activity, cash, capital, fees and expenses into a controlled fund-level record.
A more controlled close
Support recurring accounting, fee, accrual and reconciliation activities through defined review cycles.
Faster exception resolution
Identify material differences across accounting outputs and independent operating records.
Better fund-level visibility
Maintain traceable schedules and evidence for NAV, financial reporting and management review.
Governance and integration
Fund Accounting is delivered through defined responsibilities, controlled records and documented review. Material exceptions, judgements and approvals remain visible and attributable throughout the operating process.
- Maker/checker review for material accounting outputs.
- Field- and balance-level lineage back to approved data.
- Tolerance thresholds and aged-break reporting.
- Version-controlled accounting rules, fee logic and mappings.
- Explicit client/provider sign-off for official books and NAV.
Expertise and delivery
Experts behind the service.
Relevant professionals support service design, exception review and delivery governance where specialist judgement is required.
Meet our Experts & ProfessionalsTechnology that supports control.
Controlled data, workflow and review capabilities support consistent execution, transparent oversight and traceable evidence.
Explore Technology & ExpertiseConfigured around your operating model.
Services can be delivered through managed operations, technology enablement, co-sourced delivery or transition support.
See How We WorkFrequently asked questions
Is this the same as acting as the formal fund administrator?
No. We distinguish operating and accounting support from any formal regulated administrator appointment.
Can this work with an existing administrator?
Yes. A strong use case is a manager-side control layer that consumes administrator output and independent sources, highlights exceptions and retains review evidence.
Can accounting rules be automated?
Approved recurring logic can be automated, but material accounting judgements and policy interpretation remain subject to authorised review.
Discuss Fund Accounting
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.