SERVICES
Entity operations that keep complex structures current and transaction-ready.
Maintain SPV records, obligations, accounting support, governance status and provider coordination across the entity lifecycle.
Overview
SPV and entity services support holding companies, property companies, financing vehicles, co-investment vehicles and other legal entities below or alongside funds. The operating work spans formation coordination, entity masters, accounts, governance, filings, accounting support and transaction readiness.
Most important for PE, private credit, real estate, infrastructure, structured finance and family offices with multiple legal entities.
Why it matters
The operational burden scales with entity count. Missed obligations, outdated officer/ownership records, poor accounting or incomplete approval evidence can delay acquisitions, refinancings, distributions and exits.
Common operating challenges
- Entity data spread across counsel, CoSec, accountants and spreadsheets.
- Missed statutory/governance deadlines.
- SPV accounting disconnected from fund reporting.
- Outdated ownership/director/signatory records.
- Entities not ready when a transaction needs fast action.
What we deliver
| Capability | What it covers |
|---|---|
| Entity master | Maintain structure, ownership, officers, accounts and provider data. |
| Lifecycle coordination | Formation, changes, migrations and wind-down support. |
| Obligation calendar | Track governance, filing, tax and reporting tasks. |
| Entity accounting support | Coordinate books, intercompany and reporting data. |
| Document control | Maintain constitutional, board and statutory record index. |
| Transaction readiness | Prepare approved records/evidence for acquisition, financing and exit workflows. |
Our role can be configured around a defined operating mandate: a recurring managed service, a technology-enabled client workflow, or a co-sourced model in which execution and review are split between Kelton, the client and appointed providers.
Inputs, workflow and outputs
Typical inputs
- Structure chart
- Constitutional and statutory documents
- Registers
- Bank/account information
- Board documents
- Entity accounting data
- Provider notices
Controlled workflow
| Step | Activity | What happens |
|---|---|---|
| 1 | Onboard entity | Create a complete controlled master. |
| 2 | Map obligations | Set calendars, providers and owners. |
| 3 | Maintain | Process approved entity changes and recurring events. |
| 4 | Reconcile | Align entity, bank, accounting and fund data. |
| 5 | Support transaction | Prepare evidence and approvals. |
| 6 | Archive / wind down | Retain final records and close lifecycle events. |
Typical outputs
- Entity master
- Structure chart
- Governance/filing calendar
- Entity accounting support pack
- Board/document index
- Transaction-readiness pack
Controls and review
The workflow is designed so that automation does not obscure responsibility. Routine processing can be standardised; exceptions, material judgements and formal approvals remain visible and attributable.
- Approved authority for director/ownership/bank changes.
- Jurisdiction/provider responsibility mapping.
- Deadline escalation.
- Versioned structure records.
- No legal/CoSec claim unless formally appointed.
Responsibility boundary
We support entity operations and coordination. Formal legal, registered-office, company-secretarial, director, tax and statutory filing roles remain with qualified appointed parties unless Kelton is specifically authorised and appointed.
Technology & expertise
Our operating model combines specialist knowledge with controlled technology. Domain experts define the rules, review logic and exception criteria; the technology layer makes the workflow repeatable, traceable and scalable.
Technology
- Entity master-data platform.
- Obligation calendars.
- Document classification/search.
- Workflow for entity changes and approvals.
- Fund-to-SPV data linkage.
Expertise
- Alternative-investment entity structures.
- SPV operations.
- Governance/provider coordination.
- Entity-to-fund accounting/data interfaces.
Expert knowledge is converted into controlled rules, SOPs, checklists, validation tests and exception criteria so that the operating standard is embedded in the workflow rather than dependent on one individual.
Delivery models
| Model | How it works |
|---|---|
| Managed Operations | We execute the agreed recurring workflow. Client and appointed-provider approvals remain explicit. |
| Technology Enablement | We implement the data, workflow and control layer for the client team to operate. |
| Hybrid / Co-sourced | Execution and review are shared through a documented responsibility and escalation model. |
| Transition & Implementation | We mobilise the workflow during a launch, provider change or target-operating-model transition. |
Frequently asked questions
Why separate SPV services from fund administration?
Entity-level legal, accounting and governance obligations are distinct and multiply as structures grow.
Which clients need this most?
PE, private credit, real assets and family offices with holding/financing vehicles.
Can one entity master support the whole structure?
Yes. The target is one governed record linked to documents, approvals and appointed providers.
Discuss SPV & Entity Services
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.