SERVICES
Cash and expense accounting reconciled to real obligations and evidence.
Cash and expense accounting reconciled to real obligations and evidence through a controlled, source-linked workflow.
Overview
This module supports accounting for fund cash, invoices, operating expenses, accruals, prepayments and related payment/accounting evidence.
Below Fund Accounting; connects to Treasury.
Why it matters
Expense/cash accounting often spans invoice email, bank records, administrator books and manual accrual schedules.
Common operating challenges
- Invoices not linked to accounting entries.
- Accruals stale.
- Cash/payment and GL records differ.
- Duplicate or unsupported expenses.
What we deliver
| Capability | What it covers |
|---|---|
| Expense intake | Capture invoices/support. |
| Accrual/prepayment support | Maintain schedules. |
| Cash accounting | Map approved cash events. |
| Reconciliation | Tie expense/payment records to books/bank. |
Our role can be configured around a defined operating mandate: a recurring managed service, a technology-enabled client workflow, or a co-sourced model in which execution and review are split between Kelton, the client and appointed providers.
Inputs, workflow and outputs
Typical inputs
- Invoices
- Bank statements
- Expense policy
- GL/trial balance
- Accrual schedules
Controlled workflow
| Step | Activity | What happens |
|---|---|---|
| 1 | Collect | Ingest support. |
| 2 | Classify | Map expense/entity/period. |
| 3 | Calculate | Prepare accrual/prepayment. |
| 4 | Reconcile | Match cash/books. |
| 5 | Review | Escalate exceptions. |
| 6 | Evidence | Store approved support. |
Typical outputs
- Expense register
- Accrual schedule
- Cash/GL reconciliation
- Duplicate/exception report
- Evidence pack
Controls and review
The workflow is designed so that automation does not obscure responsibility. Routine processing can be standardised; exceptions, material judgements and formal approvals remain visible and attributable.
- Invoice uniqueness checks.
- Payment/GL reconciliation.
- Approval evidence.
- Period cut-off controls.
Responsibility boundary
We support accounting operations; payment authority and official books remain with appointed/authorised parties.
Technology & expertise
Our operating model combines specialist knowledge with controlled technology. Domain experts define the rules, review logic and exception criteria; the technology layer makes the workflow repeatable, traceable and scalable.
Technology
- Invoice extraction.
- Expense classification.
- Cash matching.
Expertise
- Fund accounting.
- Expense/cash controls.
Expert knowledge is converted into controlled rules, SOPs, checklists, validation tests and exception criteria so that the operating standard is embedded in the workflow rather than dependent on one individual.
Delivery models
| Model | How it works |
|---|---|
| Managed Operations | We execute the agreed recurring workflow. Client and appointed-provider approvals remain explicit. |
| Technology Enablement | We implement the data, workflow and control layer for the client team to operate. |
| Hybrid / Co-sourced | Execution and review are shared through a documented responsibility and escalation model. |
| Transition & Implementation | We mobilise the workflow during a launch, provider change or target-operating-model transition. |
Frequently asked questions
Does this include paying invoices?
Only if specifically authorised within a controlled payment workflow; default positioning is preparation/reconciliation/support.
Can invoices be auto-classified?
AI can suggest coding; approved accounting rules and review govern posting/support.
Discuss Cash & Expense Accounting
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.