SERVICES
Depositary coordination that keeps cash, asset records and oversight evidence flowing.
Support the data and workflow interface with an appointed depositary while preserving depositary independence and formal responsibility.
Overview
Under AIFMD and related frameworks, an appointed depositary may have duties including cash-flow monitoring, safekeeping/asset verification and oversight of specified fund processes. Kelton can support the manager-side data and evidence interface.
A specialist page below Market Access for structures where a depositary is required.
Why it matters
Depositary oversight depends on timely cash, asset, ownership, fund and transaction information from multiple providers. Poor coordination creates repeated queries and weak evidence.
Common operating challenges
- Cash/asset data delivered late.
- Ownership/asset evidence fragmented.
- Depositary queries lack owner/status.
- Oversight exceptions not tracked.
- Manager assumes another provider handles all depositary data.
What we deliver
| Capability | What it covers |
|---|---|
| Data-delivery mapping | Define required cash/asset/fund sources. |
| Cash support | Prepare reconciled manager-side cash information. |
| Asset evidence | Coordinate ownership/document evidence. |
| Oversight workflow | Track depositary requests/exceptions. |
| Reporting/evidence | Maintain delivery logs and response history. |
Our role can be configured around a defined operating mandate: a recurring managed service, a technology-enabled client workflow, or a co-sourced model in which execution and review are split between Kelton, the client and appointed providers.
Inputs, workflow and outputs
Typical inputs
- Depositary requirements
- Bank/admin/custodian data
- Asset ownership documents
- Fund valuation/dealing records
- Oversight queries
Controlled workflow
| Step | Activity | What happens |
|---|---|---|
| 1 | Map requirements | Identify sources/owners/frequency. |
| 2 | Collect | Gather approved data/evidence. |
| 3 | Validate | Reconcile completeness. |
| 4 | Deliver | Provide to appointed depositary. |
| 5 | Resolve | Track exceptions/queries. |
| 6 | Archive | Retain evidence. |
Typical outputs
- Depositary data calendar
- Cash/asset support pack
- Ownership evidence index
- Oversight issue tracker
- Delivery audit trail
Controls and review
The workflow is designed so that automation does not obscure responsibility. Routine processing can be standardised; exceptions, material judgements and formal approvals remain visible and attributable.
- Depositary remains independent/formally appointed.
- No safekeeping/custody claim by Kelton.
- Data completeness/reconciliation.
- Issue/escalation ownership.
Responsibility boundary
We provide coordination and operating support only; the appointed depositary retains formal cash-monitoring, safekeeping/asset-verification and oversight duties.
Technology & expertise
Our operating model combines specialist knowledge with controlled technology. Domain experts define the rules, review logic and exception criteria; the technology layer makes the workflow repeatable, traceable and scalable.
Technology
- Data/evidence workflow.
- Cash reconciliation.
- Document index.
- Issue tracker.
Expertise
- Depositary operating interfaces.
- Fund/entity data.
- Provider coordination.
Expert knowledge is converted into controlled rules, SOPs, checklists, validation tests and exception criteria so that the operating standard is embedded in the workflow rather than dependent on one individual.
Delivery models
| Model | How it works |
|---|---|
| Managed Operations | We execute the agreed recurring workflow. Client and appointed-provider approvals remain explicit. |
| Technology Enablement | We implement the data, workflow and control layer for the client team to operate. |
| Hybrid / Co-sourced | Execution and review are shared through a documented responsibility and escalation model. |
| Transition & Implementation | We mobilise the workflow during a launch, provider change or target-operating-model transition. |
Frequently asked questions
What are common depositary duties?
Professional providers commonly describe cash monitoring, safekeeping/asset verification and oversight.
Can Kelton act as depositary?
Not unless separately authorised and appointed. Our scope is coordination and operating support.
Why is independence important?
Depositary oversight is a formal investor-protection role and should not be blurred with manager/support functions.
Discuss Depositary Coordination & Oversight Support
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.