SERVICES
Loan administration built around a complete facility record.
Capture facility terms, rates, fees, principal events, notices and ownership so the loan can be operated consistently through its lifecycle.
Overview
Loan administration maintains the operational record for a loan or credit facility. It translates executed loan documents into structured facility/tranche, rate, fee, principal, lender and schedule data and keeps that record current through amendments and lifecycle events.
It is a foundational private-credit middle-office capability that feeds servicing, accounting, covenant monitoring, cash reconciliation, reporting and agency workflows.
Why it matters
Private loans are bespoke and document-heavy. If terms remain in PDFs and spreadsheets, teams repeatedly re-key rates, dates, fees and obligations as the portfolio grows.
Common operating challenges
- Loan terms dispersed across documents/spreadsheets.
- Manual setup of rates, fees and amortisation.
- Amendments not reflected consistently.
- Loan data differs between manager, agent and administrator.
- Asset-level events do not reconcile into fund records.
What we deliver
| Capability | What it covers |
|---|---|
| Facility setup | Create approved facility/tranche master data. |
| Term capture | Structure rates, spreads, fees, dates and payment terms. |
| Lifecycle maintenance | Process approved resets, draws, repayments, prepayments and amendments. |
| Ownership/position support | Maintain lender/participation data where relevant. |
| Reconciliation | Compare schedules, cash and provider records. |
| Reporting feed | Provide controlled loan data to accounting, monitoring and reporting. |
Our role can be configured around a defined operating mandate: a recurring managed service, a technology-enabled client workflow, or a co-sourced model in which execution and review are split between Kelton, the client and appointed providers.
Inputs, workflow and outputs
Typical inputs
- Executed credit agreements
- Amendments / waivers
- Agent notices
- Rate and benchmark data
- Funding/repayment notices
- Lender positions
- Cash statements
Controlled workflow
| Step | Activity | What happens |
|---|---|---|
| 1 | Onboard | Inventory documents, facilities and parties. |
| 2 | Extract & validate | Capture key economic/operational terms with source references. |
| 3 | Build record | Create facility/tranche schedules. |
| 4 | Process events | Update approved notices and amendments. |
| 5 | Reconcile | Match expected/actual cash and positions. |
| 6 | Publish | Feed approved loan record to accounting/reporting. |
Typical outputs
- Facility / tranche master
- Rate and fee schedule
- Cashflow schedule
- Lifecycle event log
- Loan reconciliation report
- Source-linked loan data feed
Controls and review
The workflow is designed so that automation does not obscure responsibility. Routine processing can be standardised; exceptions, material judgements and formal approvals remain visible and attributable.
- Document-to-data validation.
- Dual review of key economic terms.
- Effective-date/amendment version control.
- Expected-vs-actual cash checks.
- Source citation to executed documentation.
Responsibility boundary
We support loan administration and data operations. It does not act as lender, legal adviser, facility agent or valuation agent unless formally appointed and permitted.
Technology & expertise
Our operating model combines specialist knowledge with controlled technology. Domain experts define the rules, review logic and exception criteria; the technology layer makes the workflow repeatable, traceable and scalable.
Technology
- Document-to-data extraction.
- Loan master and schedule engine.
- Rate/reset and event workflow.
- Reconciliation/exception handling.
- Source-linked data lineage.
Expertise
- Private-credit loan operations.
- Facility-document structure.
- Interest/fee/principal event processing.
- Asset-to-fund data reconciliation.
Expert knowledge is converted into controlled rules, SOPs, checklists, validation tests and exception criteria so that the operating standard is embedded in the workflow rather than dependent on one individual.
Delivery models
| Model | How it works |
|---|---|
| Managed Operations | We execute the agreed recurring workflow. Client and appointed-provider approvals remain explicit. |
| Technology Enablement | We implement the data, workflow and control layer for the client team to operate. |
| Hybrid / Co-sourced | Execution and review are shared through a documented responsibility and escalation model. |
| Transition & Implementation | We mobilise the workflow during a launch, provider change or target-operating-model transition. |
Frequently asked questions
Loan administration vs loan servicing?
Administration maintains the facility record and lifecycle terms; servicing focuses on recurring operational events, notices, payments and ongoing processing.
Can it cover syndicated loans?
The data model can support multi-lender structures, while formal agency roles remain separately defined.
Why is document extraction valuable?
It reduces re-keying but must be source-linked and human-validated for key economic terms.
Discuss Loan Administration
Start with one workflow, one operating issue or one provider transition. We will map the current process, responsibility boundaries, required data and a practical first engagement.