TYPICAL INPUTS
- Administrator, broker, bank and internal operating records within the agreed scope
- Existing calendars, control checklists and responsibility arrangements
- Approved access, escalation contacts and review thresholds
SERVICES · 01
Fund Operations
Strengthen the workflows between investment activity, external service providers, fund records and recurring reporting.
TYPICAL CLIENT SITUATIONS
Begin with the work as it actually happens.
- The investment manager relies on several brokers, banks and administrators but lacks a consolidated operational view.
- Reconciliations and recurring reports depend on manual spreadsheet preparation.
- Administrator outputs arrive, but internal review and exception ownership are inconsistent.
- A growing firm needs stronger operating procedures without immediately building a large internal team.
INPUTS & WORKFLOW
Clear inputs, controlled steps and visible review.
WORKFLOW
- Map the current workflow and responsibility boundaries
- Configure agreed checks, reconciliations and exception categories
- Execute or enable the recurring process under the selected delivery model
- Review exceptions, preserve evidence and report agreed outcomes
INDICATIVE SCOPE
A controlled operating layer around the critical workflow.
Fund accounting support and oversight
- Review of administrator packages and recurring deliverables
- NAV and financial-data reasonableness checks based on agreed inputs
- Expense, accrual and allocation support
- Period-close workflow and exception tracking
- Delivery coordination with appointed providers
Trade operations
- Trade capture and booking support
- Trade-date and settlement-status monitoring
- Position, cash and transaction reconciliation
- Corporate action and lifecycle-event workflow support
- Exception investigation and ownership routing
Investor operations
- Subscription, redemption and investor-document workflow support
- Investor-data and recurring-report preparation
- Coordination of KYC/AML information with the responsible provider
- Capital activity and communication workflow support
Operational reporting
- Daily or periodic operating packs
- Exception and ageing reports
- Service-provider oversight dashboards
- Recurring management and control reporting
DELIVERABLES
Practical outputs that make responsibility and evidence visible.
Operating calendar and responsibility matrixControl checklist and exception taxonomyReconciliation and oversight workbooks or applicationsRecurring reporting packageStandard operating proceduresIssue log, evidence trail and management reporting
Indicative timeline: A focused implementation commonly begins with a 4–12 week design and mobilisation phase. Timing depends on workflow breadth, source access and provider coordination.
RESPONSIBILITY BOUNDARY
The workflow is designed around who executes, reviews and approves.
KELTON PARTNERS INTELLIGENCE
Designs the agreed operating process and performs or enables the defined execution, control and reporting activities.
CLIENT
Retains material judgement, required approvals, access decisions and responsibility for information it provides.
EXISTING PROVIDERS
Continue to perform their appointed roles; the engagement does not imply replacement of an administrator, broker, bank or custodian.
AVAILABLE DELIVERY MODELS
The same capability, configured around the intended operator.
01 · RUN IT FOR US
Managed Operations
Kelton Partners Intelligence executes an agreed workflow with defined controls, review thresholds, exception routes and reporting.
02 · ENABLE OUR TEAM
Technology Enablement
Kelton Partners Intelligence deploys the workflow, data connections and controlled AI capability so the client team can execute the work.
03 · WORK ALONGSIDE US
Hybrid / Co-sourced
Both teams operate the workflow together while controls, data and responsibilities are stabilised before a longer-term model is selected.
QUESTIONS
A focused first scope is often the best starting point.
Do we need to replace our existing fund administrator?
No. Many engagements begin by improving internal oversight, data consolidation or exception management around the existing administrator.
Can the engagement cover only one workflow?
Yes. A focused workflow—such as cash reconciliation, administrator oversight or recurring reporting—is often the best starting point.
Can Kelton Partners Intelligence operate the workflow after implementation?
Where appropriate, the engagement can move from project delivery to a co-sourced or managed arrangement with agreed service levels and review responsibilities.
Service boundary: Kelton Partners Intelligence does not hold client assets, execute investment decisions, provide custody or financing, or replace a regulated or formally appointed provider unless separately agreed and legally permitted. Final scope and responsibility are defined in the engagement terms.
Discuss a fund operations workflow
We will help define a practical first engagement.